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How to set up folders in outlook that filter

How to set up folders in outlook that filter software#

In the Create New Folder dialog, Name the folder, select a folder to place the new folder in the select where to place the folder section, and then click OK button.ĥ. If you want to create a new folder for these emails, click the New… button to create a new folder. In Rules and Alerts dialog box, select a folder to save the moved emails, then click OK to close the dialog.Ĥ. And under Do the following section, check Move the item to folder box, and then click the Select Folder button.ģ. In the Create Rule dialog, Under When I get e-mail with all of the selected conditions section, specify the condition for this email (here I check the Subject contains checkbox, and the subject of the selected email is added to the text box automatically). Firstly, select an email you want to move to a certain folder, right-click on it and select Rules > Create Rule…. In addition, you can create rules that act based on the attachment name or its file-extension These are all actions which can't be performed with the built-in Outlook message rules wizard.How to automatically move email to folder in Outlook?īy default, Outlook place all received emails in the Inbox folder. What should you do if you feel your inbox is cluttered and want to move some specific emails to another folder automatically? This tutorial helps you to create a rule in Outlook to automatically move emails to a specific folder.Īutomatically move email to folder by creating rule in Outlookġ. Rules can also be executed against your Sent Items folder so that as well will no longer be a pile of unsorted messages. Delete emails from Groupon, Facebook and the like after two weeks.Raise the priority of any emails that have not been responded to in over two hours.Move all emails from a particular company into a specified folder.Move any email that is over one day old and replied to.Automatically move the email after it has been read.This for instance allows you to create the following rules

How to set up folders in outlook that filter software#

With the Timed Email Organizer add-in from Sperry Software you can also create rules that are timed or tied to a specific action. Timed Email Organizer add-inĭon’t like the workarounds and just want a more powerful message rule manager? When you have lots of rules, you can also trigger this process via a macro so you can do this with 1 click.Ī similar method is discussed here: Applying message rules to the Junk E-mail folder.

File-> Manage Rules and Alerts-> button: Run Rules Now….

Then, after a mail reading session or when you want to clean up, you can run your rules manually via “Run Rules Now” so that the messages are still being moved more or less automatically. Run rules manuallyĪnother way to go would be to create your moving rules but not enable them so your emails won’t be sorted automatically when they are being received. You can assign keyboard shortcuts to your Quick Steps as well. You can of course also just use Quick Steps to mark a message as read and move them to a different folder instead of using rules altogether. This allows me to quickly overrule the automatic sorting mechanism or fine tune where it ends up being archived without needing to use the Move menu (saves me a few clicks). In addition to that my Search Folder, I have several Quick Steps configured that mark a message as read and move it to a different folder similar to my “Done” Quick Step. The Today’s Unread Mail folder has been set as my default startup folder in Outlook and is also listed as the first folder in Favorites. This way I’d still have an overview of all my latest emails just like I’d have when I would let everything come into my Inbox. Personally, I hardly use the Inbox anymore but work from my “Today's Unread Mail” Search Folder and have rules sort my messages directly when they are being received. Sort directly and read from a Search Folder There is also an add-in available to add the functionality exactly as requested though. However, there are various other sorting methods to achieve the same thing or something similar.

The short answer here is You can’t, as rules are being processed during Send/Receive and are not tied to the “Mark as Read” action. I’d like to organize my emails into separate folders automatically but only after I’ve read them.